Lech Poznań — every project under full control and without delays

Challenges

Lech Poznań is an organization in which many initiatives are implemented every day — from marketing campaigns and promotional actions to image activities and projects related to club events.
With so many projects, there was a lack of a single, central place for planning, control and communication. The information was scattered in emails, sheets and conversations, which made it difficult to maintain timeliness and current insight into the progress of the work.

The most important challenges:

• lack of a central system for project and task management,
• difficulty in planning schedules and controlling deadlines,
• limited visibility of what is happening in individual projects.

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Purchase decision and objections

The Lech Poznań team needed a solution that would streamline design processes, speed up planning and ensure full transparency of activities.
Initial doubts were about whether the project management system would find itself in the realities of a large sports club, where the pace of work and the number of initiatives are extremely high.

During the individual presentation of IC Project, the team saw that the system is flexible and easy to use, while giving full control over deadlines, team workload and communication. This convinced the club that the implementation will allow not only to organize the daily work, but also to increase the efficiency of planning and implementation of projects.

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Deployment process

The implementation of IC Project went smoothly and with the full support of our team. In the beginning, the focus was on analyzing the current way of working and identifying the most important organizational needs of the club.
Then, a system configuration was prepared, adapted to the nature of the projects carried out by Lech Poznań — with clearly defined stages, schedules and task structure.

The training took place in a workshop format, which allowed the participants to get to know the possibilities of the program in practice. In a short time, the team switched to a new way of working — orderly, transparent and devoid of communication chaos.

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Solutions

The implementation of IC Project in Lech Poznań covered the most important aspects of the project organization:

• Planning and control of projects
  All projects and campaigns have been moved to one place. Gantt views and Kanban boards allow you to quickly create schedules and monitor progress on an ongoing basis.
• Full transparency of activities
  Managers have constant visibility into task statuses, and each team member knows what is to be done and by what deadline. This eliminates the risk of misunderstandings and loss of key information.
• Effective communication in projects
  All comments, files, and findings are directly in the context of projects. The team no longer has to waste time exchanging emails and looking for information in different channels.
• Monitoring of occupancy and progress
  IC Project allows you to keep track of who is most involved in the projects and who has spare capacity. Thanks to this, the planning of campaigns and operational activities has become much simpler.

Objectives of implementation:

• organizing project work in the organization,
• shortening the time of planning schedules,
• increasing transparency and control over implementation,
• improve communication and reduce the number of delays.

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findings

After the implementation of IC Project Lech Poznań organized the project management process and significantly accelerated the planning of activities. The system has become the center of the club's design work, providing full visibility and control over the implementation.

The most important achievements:

• 24% fewer late work deadlines
• 4× faster construction of the project schedule,
• 100% knowledge of what happens in each project.

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Key Findings

IC Project helped Lech Poznań gain full control over the projects and improve communication in the team. Planning, supervision and execution of activities have become faster, simpler and more predictable.
Thanks to clear schedules and a common working environment, the club can carry out subsequent marketing and organizational projects more effectively.

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