Swimer - Improve project and application management with IC Project

Challenges

In Swimer every year, several to a dozen large projects and hundreds of smaller initiatives are implemented. The scale of activities and the involvement of many teams, including production, led to the dispersion of information between emails, files and Excel sheets, the lack of a single coherent place to manage projects and tasks, an increasing number of internal requests requiring an orderly handling process, and the need to support first-time project managers. The company needed a tool that would not only organize the design work, but would allow to implement the proprietary management methodology tailored to the organization.

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Purchase decision and objections

Swimer chose IC Project as its central project and task management tool. The key was to combine the application module with the ability to define needs, assign responsible persons, determine lead times and measure team effectiveness and workload. The system was intended to be intuitive and accessible to every employee, regardless of project experience, while allowing for the implementation of its own, simplified project management methodology.

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Deployment process

IC Project was adapted to Swimer's proprietary methodology, based on well-known management methods, but simplified and adapted to the realities of the company. One of the first modules launched was the application module, which allows you to create surveys for users, precisely define needs and automatically turn them into tasks. Employees of various departments, including production, participate in the projects. Thanks to early workshops and the intuitive interface of the system, new project leaders can efficiently run projects without the need for advanced tooling knowledge.

IC Project provides a single, central place to gather all project and task information, including materials, links, and resources, eliminating information chaos and significantly improving collaboration. Since the system was launched in April 2024, the company has not seen any interruptions in access to the utility.

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Solutions

IC Project allows you to centralize project and request management, plan and monitor tasks, and measure team effectiveness. The system makes it possible to assign responsibilities and deadlines, collect all design materials in one place, and organize the processes of handling requests. Thanks to this, the tool has become the foundation for the daily work and further development of the organization.

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Results

After the implementation of IC Project Swimer saw tangible benefits. The time saved previously spent on searching for information was about 20-30%, project work and applications were organized in a single system, and responsibility and deadlines became more transparent. The system also facilitated the deployment of new project managers and allowed for effective measurement of the workload of teams.

The most important achievements:

• 20-30% of the time saved by centralizing information
• Full transparency of projects and responsibilities in the team
• Easier deployment of new project managers

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Key Findings

Case Swimer shows that IC Project effectively supports manufacturing companies carrying out multiple projects and initiatives simultaneously, involving different teams. Centralization of processes, order of requests and an intuitive interface of the system allow efficient work, faster response to needs and further development of the organization.