Deska Project — complete project transparency and better communication within the project team

Challenges

Deska Project is an architectural studio that carries out many interior projects simultaneously — from concept to realization. The team grew rapidly, and as the number of tasks increased, it became increasingly difficult to maintain full transparency of what was happening on individual projects.

Until now, communication and exchange of information was mainly carried out through e-mails and instant messengers. This led to chaos and frequent inquiries about the progress of work, deadlines or responsibilities. As a result, time was lost, and some information was lost in the daily rush of news.

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Purchase decision and objections

The company was looking for a system that would allow better organization of daily design work and merge communications in one place. The biggest concerns were whether the new system would not be too extensive and whether it would be possible to maintain the simplicity to which the team was accustomed.

During the IC Project presentation, the team saw that the tool can be tailored to their own work style — combining planning, task boards and communication in one clear view. After implementation, it turned out that the organization of work became more intuitive and the team responded faster to changes in projects.

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Deployment process

The implementation of the IC Project began with the organization of ongoing projects and the creation of templates for new projects. The team then went through a short workshop on how to use the system so that they could immediately use the new tool in their current projects.

Already after the first weeks, the team noticed a significant improvement in communication and transparency of work. Each team member had access to current tasks, files, and comments, eliminating the need to query statuses and deadlines.

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Solutions

IC Project has become the center of work organization in Deska Project. Projects, tasks, files, and team conversations are all in one place. Schedules in the Gantt view allow you to track the progress of activities and plan the next steps in advance.

The system also enabled automatic reminders of upcoming deadlines, and all appointments are recorded in the context of tasks — without the risk of losing information. Communication has become fluid, and the team works in a single rhythm, without unnecessary downtime.

Thanks to this, Deska Project gained transparency at every level — from planning to implementation.

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findings

The implementation of IC Project organized the way of working in the studio and eliminated the problem of distributed communication. Projects are run transparently and the team works in a single environment where everything is clearly assigned and easily accessible.

The most important achievements:

• 2× more transparency of the projects carried out
• 3× less queriing for tasks in a team
• 23% better communication between team members

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Key Findings

IC Project allowed Deska Project to organize daily work and build a culture of transparency. Thanks to the central system, everyone knows what they are working on, what priorities are and where to look for the information they need.

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