How can the GBD Architektura design studio not imagine working without ICP?

Challenges

GBD Architektura is a design office that conducts many complex architectural projects in parallel — from concept to implementation. As the number of customers grew, there was a need for more thorough control over the working time and costs of individual projects.

Until now, settlements and profitability planning were carried out in spreadsheets, and information on working time was collected piecemeal. What was missing was a single tool that could link financial data to real team effort and actual project revenue.

‍

Purchase decision and objections

The GBD Architecture team was looking for a solution that would help to precisely track the profitability of each project, without introducing complex ERP systems. The biggest concern was whether the implementation of the new tool would slow down work and introduce bureaucracy that would burden the creative team.

During the IC Project presentation, we showed how easy it is to combine time reporting, budgeting and invoicing in one place. The system proved flexible enough to allow the team to maintain design freedom while giving management full control over finances and resources.

‍

Deployment process

The implementation began with the organization of processes related to the accounting of projects. The IC Project team helped create a standard budgeting model — divided into conceptual, executive and supervisory stages.
In the next step, working time reporting and employee occupancy control were implemented, so that the data on the hours spent on the project were automatically translated into costs.

After the trainings, the GBD Architektura team began to use the system in their daily work. Projects are carried out in IC Project today from the offer stage to the final settlement with the client, and all financial data, deadlines and progress are visible in one place.

‍

Solutions

IC Project has combined all the elements of project office management in one tool.
The team plans and executes projects in a structure tailored to the architectural stages, with the assignment of costs, hourly rates and revenues. Thanks to the reporting of working time, it is possible to compare the planned costs with the actual ones on an ongoing basis.

The system also allows you to quickly create offers and project calculations, based on historical data. The team can easily analyze how much time previous projects of a similar type took and better estimate budgets for new customers.

As a result, GBD Architektura gained financial transparency and accuracy in assessing the profitability of each order. This translated into a higher profitable portfolio of projects and certainty of decision when planning new projects.

‍

findings

IC Project has improved financial control and work planning in GBD Architecture. The company has gone from manual spreadsheets and reports to full data automation in a single environment. The management team has full knowledge of the cost, timing and financial performance of each project.

The most important achievements:

• 22% higher profitability of architectural projects
• 2× more efficient project valuations with accurate work time
• 100% cost and revenue control in one tool

‍

Key Findings

Thanks to IC Project GBD Architektura gained real insight into the profitability of its work. The system allows you to precisely plan, report and analyze projects, while maintaining the freedom of action typical of architectural offices.

‍